Declutter your wallet!

My wallet was getting too full of membership and frequent buyer cards, so I invented a system to maintain a sleek and orderly wallet: I took all the cards out and put them on a binder ring!

Not only does my wallet look a lot better now, but my cards are easy to find when I need them.

You can do it too! Here’s how:

First, I used my three-hole puncher to punch a hole in the top left corner of each card. Note: It’s best to do this one card at a time so you don’t overwhelm your puncher.

Next, I clipped all the cards onto a binder ring which I bought in a set for only a couple of dollars. Target sells cool, colored ones like the one shown in the photo, above.

Finally, I attached the binder ring to my coin purse zipper and put the whole thing in my handbag.

Voila! Instant organization!

Have more ideas to share? Post a comment or write to Crystal and let her know!

12 tips for planning a successful garage sale

On Sunday morning I assisted one of my clients and her family with a huge garage sale at their home. It was hard work but rewarding for everyone involved. The highlight of the day was getting rid of so much of their clutter!

As the end of the summer draws to a close, you may wish to consider having a garage sale of your own.

Here are 12 useful things I’ve learned from experience about successful garage sales:

  1. Make sure you’re allowed to have a garage sale in your neighborhood. Some home owners’ associations (HOAs) or other types of neighborhood communities have policies against them.
  2. Set a date. Saturdays are generally better than Sundays. If you do choose to sell on a Sunday, consider that you may have two major waves of customers before and after church hours. Three to five hours of time is a reasonable length of time to carry out a successful garage sale.
  3. Prepare in advance! Prior to the big day, move the items you wish to sell into the garage. Make sure they are clearly marked so as not mix sale merchandise with non-sale items. Organize and arrange the items as much as possible well in advance of the sale to save yourself precious set-up time on garage sale morning. (See presentation tips in section, below.)
  4. Assemble materials and supplies you’ll need for garage sale day. See the handy list in the section below!
  5. Create signs! Signs are the best advertisements for the sale - if possible, use poster board and wooden stakes, as well as concise language and very clear lettering indicating What, Where, and When. It is also useful to note key items for sale. Example, “Huge Moving Sale Saturday, August 16th, 8 AM to Noon at 1234 Oak St. - Furniture, Housewares, Books and More!” Place signs on the main road with arrows indicating where to turn. Consider adding balloons to attract even more attention.
  6. Advertise for free on your local Craigslist site, and alert your friends/acquaintances about the sale by e-mail at least a few days in advance.
  7. Make a post-garage sale plan. Before the garage sale takes place, make a plan for what to do with the items that don’t get sold. Some charities will pick up donated items from your house.
  8. Enlist helpers. Don’t try to have a garage sale by yourself! It takes at least two people to monitor the merchandise, run errands, answer questions about the merchandise (including assigning prices), move furniture to people’s cars, and handle the money.
  9. Price as much of your merchandise as possible. Most shoppers, even the hardest of bargainers, like to have price information. A rule of thumb: giving the items any price at all is better than no price. If you are struggling with the pricing, remember that you can always price something as “$25 or make an offer”. Make it easy on yourself by labeling entire sections of items with one price. (Example: “Skirts, pants and blouses $1.00 each; Suits and dresses $2.50 each”) If you mark down any items, do so clearly with a red slash through the original sale price. (See also section on haggling, below.)
  10. Display the goods in a way that maximizes the shopping experience. Presentation sells! (See handy tips below for how to display garage sale merchandise.) Block off any areas you don’t want shoppers to enter.
  11. Think about how you will handle the money. Decide in advance whether you will accept checks. If not, post a sign to let shoppers know that the sale is cash only. Keep your cash box in a secure area and never leave it unguarded. Throughout the day, remove the profits and place them in a secure location.
  12. Relax and have fun! Remind yourself of the goal of your garage sale if panic or stress sets in. At least one of your main objectives (if not the only one) should be to reduce clutter and to gain a sense of freedom from too much stuff! Of course, making a bit of money while you’re at it is nice too.

Additional advice:

Expect that people will haggle with you. Most garage sale shoppers are looking for a bargain. Plan to give them a discount off your tagged price; thus, account for this discount in your initial pricing. For example, I might price an item as $7.50 when I will actually take $5.00 for it. At the checkout table, I also find it effective to calculate the total cost of a customer’s items (particularly when they have many items), and then give the person a discount off their grand total.

Some materials and supplies you’ll need to assemble for the big day:

  • Cash box (a makeshift one will do - e.g., on Sunday we used a small ice chest with a flip-top lid and plastic food containers inside for the cash);
  • $50 worth of ones, fives, quarters and dimes. A bank can help you with this;
  • A checkout table where customers pay for the items they buy;
  • Cardboard boxes, shopping bags and newspaper to package items at the checkout table;
  • Notepad and pen for tallying sales and creating receipts, if necessary;
  • Plenty of surfaces for displaying the merchandise Examples include folding tables, sawhorses and plywood, bookcases/shelves, etc;
  • Batteries, lightbulbs, outlets and extension cords so customers can test the electronic items;
  • Index cards, markers and tape for creating description/price tags; and
  • Aprons are handy for garage sale staff. You can keep calculator and extra price tag supplies in the pockets.

Presentation sells! Here are some tips for displaying your merchandise:

  • Group items into “departments” such as books, clothing, sporting goods, household,  etc. This provides a convenient shopping experience and adds to the perceived value of the items.
  • Whenever possible, label the items with as much information and history as you can. If you don’t have much information, make your labels interesting and intriguing. Examples: “Handwoven wool hats from Bolivia, c1952 - $3.00 each”, “Mysterious wooden chest, $10.00″, and “Plug-in disco lights - great for teenagers! $5.00 each”
  • Selling used clothing is already challenging, so make it easy on your customers by hanging clothing on a rack or tight clothesline. I do not recommend selling clothes from piles or out of boxes!
  • Place furniture near the entrance to the sale - larger items draw people in!
  • If you run out of tables and shelves upon which to display your items, get creative. Remember that sheets and tarps are also great places to arrange merchandise.
  • Consider accessibility - organize sale items in a neat and orderly way. Be sure to leave space for people to walk.
  • Play music - fun, upbeat tunes sets a shopping mood for your customers.
  • Let your kids sell snacks to shoppers, or invite the local taco truck or ice cream man to park at your garage sale.
  • Show your customers how things work. If possible, plug in light fixtures. Clearly mark any damaged items, including labeling them “as is” if you’re unsure of how well an item works.

Have more ideas to share? Post a comment or write to Crystal and let her know!

Reduce mail clutter by recycling mixed paper

Today is the day to create a bin designated for “mixed paper” in your home office. In most towns across the USA, mixed paper can be recycled with your weekly recycling pick-up. Anything from an attractive basket to a brown paper grocery bag will work well as a mixed paper bin.

Important tip: Do NOT set your junk mail aside for later. Trash the envelopes and anything else with plastic windows or adhesives. Then put it directly into your mixed paper bin, or it will only pile up!

Read more: Create a mail processing area.

Have more ideas to share? Post a comment or write to Crystal and let her know!

It’s “Sort your Sock Drawer” day!

Quick! When you get home from work today, head straight over to your sock drawer and take five minutes to do the following:

  1. Empty it out.
  2. Put matching pairs together however you wish - folding, tying, clipping, whatever.
  3. Examine the toes and heels of all the socks. Do you see holes? Can they be mended?
  4. If you find socks that can be mended, get out your sewing kit, and put the to-be-mended socks with the sewing kit in a high visibility location. Now put the following on your to do list: “Mend socks”. Don’t know how to mend a sock? Learn today!
  5. If you find lone socks which have no buddy, or socks that cannot be mended, take them out of the drawer immediately (this is very important). Consider alternative uses for them, such as cleaning rags, pillow stuffing, sock monkeys, or tug toys for dogs. If they are 100% cotton, you can compost them. If all other options fail, throw them out. Whatever you do, just don’t put them back into the sock drawer!
  6. Determine whether or not you need new socks. If yes, put this on your shopping list.

Have more ideas? Post a comment, or write to Crystal and let her know!

Freedom! Online filing, lists and sharing.

In honor of the upcoming July 4th holiday, I thought I’d post another reason I use a Web site called Backpack to organize my whole life: the remarkable ability it gives you to store files and share important information with other people.

Here are just a few examples of the ways I use Backpack:

Storing important documents for safe-keeping. A fire might be able to burn down your house or filing cabinet, but it can’t destroy the whole Internet! With Backpack, the filing possibilities are endless. Simply scan and upload documents to the site as files. As an example, I store my a copy of passport and other important travel documents on Backpack in case (heaven forbid!) I lose them while traveling.

Sharing travel information with my family members (they get worried about me). I create a whole page for them called, for example: “Crystal’s trip to Nigeria”. I attach the flight itinerary and include the addresses and phone numbers of the hotels where I’ll be staying. I also include time zone information in case they want to call me. While overseas, I can access the page and update it if necessary - and even include a note about how I’m doing. My mom finds real comfort in the practical travel pages I make for her!

Managing doctor and dentist contact information, as well as listing locations of all my family members’ medical records. This one really comes in handy. Whenever I need to make appointment, call for results or transfer records, I have all the information at my fingertips. I can also share the page with my husband so he can view and access the info too.

Christmas gift and card list. Using the “Notes” function, I create a list of all the people I need to buy gifts for, as well as any gift ideas or notes to myself. (Example: “Anna likes comfy slippers, wears size 8 shoe”) A second list includes all the people I want to send cards to.  I can keep these lists from year to year so I can continue to update and refine them.

Have more ideas? Post a comment, or write to Crystal and let her know!

Hooray for daily task lists!

Another reason I use a Web site called Backpack to organize my whole life is the ability to make simple and very useful daily task lists. I create a separate list for each day, all of which reside on one Backpack page entitled “Crystal’s To Do List”. When I get something done, I check it off. When I can’t finish the day’s tasks, I simply drag them to the following day.

How does it work? Very simply. Once you are logged in, you make pages. On each page, you choose to start a list, add notes, or upload files. You can share your pages with other people, or just keep them to yourself.

A few more reasons why Backpack is great:

  • You can access Backpack pages from anywhere - at home, work or while traveling.
  • I set Backpack to be one of my home pages, meaning it will open up automatically each time I launch the Internet and show me my next tasks. This is very handy.
  • It has very good interface with the iPhone, if you have one of those.
  • I LOVE ticking off those little check boxes in Backpack’s list function!

Have more ideas? Post a comment, or write to Crystal and let her know!

Next: Thursday will be Part 4 in this ongoing series on how to use Backpack to organize your whole life.

Meal planning made easy

Meal planning, using Backpack’s “Writeboard” function, is just one of the many ways I use a Web site called Backpack to organize my whole life.

The solution: My husband and I are trying to eat dinner at home more frequently (to save money and eat healthier!). Of course, grocery shopping and meal planning take effort and organization. That is where our meal planning page on Backpack comes in handy. We collaborate using Backpack’s Writeboard feature, which is an online writing space that two or more people can share and edit.

How it works: I might decide to volunteer to cook Monday and Saturday evenings of the upcoming week. So I log in to Backpack from home on Sunday and note on the Writeboard what I plan to cook for those evenings. I also list what ingredients we’ll need to buy at the Farmer’s Market or grocery store. I can even include a link to the recipe, if applicable. He’ll do the same for his cooking days, say, while he’s at work the next day. We can also make note of who will go to the grocery store, and whose turn it is to clean up the kitchen each night.

The end result is a comprehensive meal plan for the whole week, including menu and shopping reminder list, which we can either print out or access from work, home or on an iPhone!

Here is an example to show you what our meal planning Writeboard on Backpack looks like:

Have more ideas? Post a comment, or write to Crystal and let her know!

Next: Tomorrow is Part III in a series on HOW to use Backpack to organize your whole life.

Organize your whole life with one Web site

For the past two years, I have used a Web site called Backpack as my task list manager, collaboration tool, online filing system and much more.

How does it work? Very simply. Once you are logged in, you make pages. On each page, you choose to start a list, add notes, or upload files. You can share your pages with other people, or just keep them to yourself.

Why Backpack is so great:

  • It substantially reduces the amount of time I spend digging for paper or hunting desperately for information.
  • It is simple, easy to use and extremely intuitive, meaning you do not have to learn anything to be able to use it.
  • Backpack simplifies the way you use task lists, and it is highly useful for filing and planning. Basically, you can organize your whole entire life with it.
  • The index system for keeping track of all your pages makes Backpack like having your very own personal assistant.

Bottom line:

Backpack is like an undiscovered treasure. Folks have just not caught on yet. I recommend Backpack to anyone who wants simple, online organizing solutions.

Next:

Tomorrow I’ll post the first short article in a series about HOW to organize your whole life with Backpack!

How to (finally) complete those projects around the house!

We all have long lists of tasks we need to do around the house and in the yard which we continue to put off. Am I right?

Case in point: I had been meaning to clean the first floor windows of my house (screens, panes and sills) for many, many months. It had even been on my priority task list!

The problem: I just could NOT seem to get motivated to do it! Many of the tasks on my list seemed too time-consuming, too challenging, too overwhelming, and/or too boring. Most times I couldn’t seem to get my husband to help me either…

SOLUTION: A home task “co-op”!

A home task co-op is a simply group of friends who pitch in to help each other - one day at one person’s house, another day at another person’s house, and so on. The group works as a team to get things done at each person’s house!

It is both motivating and fun to have friends come over and lend a hand with your task list! It’s majorly gratifying to turn around and help your friends with their home projects too. Together you can get the job done faster, better and with more fun and laughter than you can alone!

Yes, it really works!

Last weekend, despite the summer heat and humidity, four friends agreed to assist me with a short list of home tasks. They arrived in their old tennis shoes and yard-working clothes.

Tasks included cleaning the first floor windows, screens and sills; trimming all my overgrown bushes + hauling the clippings to the woods behind the house; and scrubbing the railings, boards and ceiling of my big wooden front porch.

It took just four hours for five people to do what would have taken me three days to complete by myself! Best of all, we laughed, talked and shared home repair tips as we worked!!  I now have a great looking front yard, porch and windows!

Next weekend, the co-op will resume at my friend Julia’s house to paint her guest room and turn her weed patch into a vegetable garden.

You too can make a home task co-op work for you!

Here’s how to finally get those home tasks checked off the list:

  1. Suggest the idea of a home task co-op to your friends. You’ll be surprised at the enthusiastic response! People generally tend to be shy or reluctant to ask for help, but most people are relieved at the thought of receiving a helping hand! Isn’t the thought itself comforting!?
  2. Propose a date and time for the first work session. I suggest starting with your own house so you can provide the example. Two to four hours is a reasonable amount of time to schedule for one work session.
  3. Determine which tasks or projects the group will complete at your house. Let them know what they will be working on.
  4. Gather RSVPs for the work session.
  5. Identify the tools, hardware and supplies (e.g., ladder, paint trays, drop cloth) that you’ll need for the tasks. Borrow these items from your fellow home task co-op members whenever possible!
  6. Consider having light refreshments on hand, such as iced tea and snacks.
  7. Divide friends up into teams (if necessary) when they arrive. Ensure that everyone has something to do.
  8. Take frequent breaks, and don’t feel the need to accomplish it ALL in one sitting. No sense in overworking your friends!
  9. Celebrate your accomplishments!
  10. Decide whose house is next! Encourage that person to start thinking about the tasks he/she needs to get done around the house.

Have more ideas? Post a comment, or write to Crystal and let her know!

How to organize your kitchen junk drawer

Dear Crystal,

Even if I dump out my kitchen junk drawer, the stuff has no home and eventually I put it all back. It looks neater, but only for about a week. This is my dread in life.

What can I do?

Cindy in South Carolina

Cindy, the secret to kitchen junk drawers is containers! Here’s what to do:

  1. Completely empty out the drawer. Throw away everything that is trash, broken and/or not reusable. If it is an item that someone else could use, donate it! For each item, ask yourself whether you really need it, and give yourself an honest answer.
  2. Group similar items together: For example, put batteries, rubber bands, spare keys, etc., together - each into their own separate pile on the counter! This part is extremely important. After completing this step, if you can think of a better “home” for one of these piles, now is the time to move it there! For example, a pile of paperclips and pens may be better suited for your desk than for a kitchen junk drawer. Likewise, a pile of screws belongs in a toolbox!
  3. Container-ize it! Keeping items in separate containers will make it easier to locate your items and put them back where they belong.
  • Purchase drawer storage containers OR MAKE YOUR OWN from boxes and plastic containers. I like to use zip lock bags and small plastic and wooden boxes (garage sales and thrift stores are great places to find these) to organize my junk drawer items.
  • Consider storage with lids: The benefit to storing items in containers with lids is that you can label the top of the lid. Labeling eliminates the need to dig around desperately to find what you’re looking for!

Get into the habit. The reason our junk drawers are always disorganized is that we are used to it. Your assignment is to become un-used to it! Practice, practice, practice putting things back in their designated places, and eventually it will become automatic!

Have more ideas? Post a comment, or write to Crystal and let her know!


Backpack